In addition to issuing invoices faster, they also make it possible to send them by email, monitor payment deadlines, and easily organize documents. The Intaxo program is particularly worth recommending, as it helps save both time and money. Its ease of use means that it quickly becomes an essential part of a company’s operations, without which it is difficult to manage.
More and more entrepreneurs are realizing that traditional accounting is a waste of time and money. However, if we do not want to give up contact with an accountant right away, since they can help with many matters, it is worth trying an online invoicing program to begin with Intaxo. The program provides a convenient and functional way to deal with the difficult subject of invoicing, even for entrepreneurs who are just starting out.
From A to Z Invoicing
The Intaxo program has all the functions needed to issue VAT invoices, pro forma invoices, corrective invoices, advance invoices, and final invoices, as well as invoices in foreign currencies. In the case of the latter, users can take advantage of the automatic retrieval of exchange rates published by the NBP. For maximum user convenience, data entered once—whether belonging to the entrepreneur or the contractor—is suggested when subsequent invoices are issued. It is also worth knowing that Intaxo has access to the GUS database, so after entering a NIP or REGON number, the remaining data is completed automatically. The manufacturer has also remembered entrepreneurs who are legally required to print fiscal receipts. Thanks to a special application installed on a computer, receipts can be printed on Elzab Mera or POSNET Thermal fiscal printers.
An Invoice as a Company’s Calling Card
The program offers a choice of several ready-made print templates and also allows users to place the company logo on an invoice. Such a document looks more professional and serves as a kind of company calling card. For more creative users, the built-in HTML/CSS editor makes it possible to create an invoice template independently. Another interesting feature is the ability to define thank-you messages for contractors who have paid their documents, or reminders in the event of late payments, thereby partly fulfilling the role of a secretary.
Everything Must Be in Order
One of the greatest advantages of the Intaxo system is that it also offers a range of features designed to simplify the issuing and organizing of invoices as much as possible. Keeping them organized is extremely important, for example in the event of a tax inspection. A particularly useful tool is the ability to create so-called defined invoices—issuing a new invoice based on a predefined one—and recurring invoices, which are issued automatically at a specified time and sent to the client automatically. To save entrepreneurs the time spent monitoring what is happening with a particular invoice, both sales and purchase documents can be assigned an appropriate status, such as sent, paid, overdue, canceled, and so on. Purchase invoices can be divided into fees for utilities, telephone services, fuel, vehicle costs, and leasing. This division is required by the online accounting module (KPiR). The program includes a completely free analysis module that enables users to generate charts of revenue and costs, as well as their structure broken down by contractors and individual products. Company finances therefore remain under constant control!
Issuing Invoices on a Smartphone
Since more and more entrepreneurs work outside the office, the manufacturer has created a mobile application for phones running Android. The application has modest requirements and is fully integrated with the Intaxo account—invoices issued there are visible on the phone, and vice versa. In addition to issuing invoices, users can enter costs. Interestingly, this function is not limited to entering them manually. It is possible to take a photograph of a cost invoice, for example in order to send it to an accountant.
Summary
The Intaxo program has an exceptionally broad range of applications—it can be used by small and medium-sized companies in any industry, as well as by so-called freelancers. It is easy to use and functional, so it will not cause any difficulties even for entrepreneurs who are just starting out. Thanks to its many useful solutions, it is a reliable assistant in running a business.